Managing Your Job Search with Notion:

• Applications to Interviews Searching for a job can feel like a full-time project.
• You’re tracking postings, deadlines, applications, and interview prep for each opportunity.
• Notion can be a career organizer that keeps it all in one place.

Applications to Interviews

Searching for a job can feel like a full-time project. You’re tracking postings, deadlines, applications, and interview prep for each opportunity. Notion can be a career organizer that keeps it all in one place. Many job seekers use Notion to build a job application tracker and interview planner , so nothing slips through the cracks . For example, designer Briana Bui created a custom Notion template for her job search.

She set up a Job Application Dashboard with different views (all applications, by stage, by due date) to visualize the pipeline . She also created a detailed Company Card template where she took notes on each role, listed action items (like sending thank-you emails), and even copied the original job description . Finally, she made an Interview Prep Station with sections for practice questions, her elevator pitch, and notes on the company .

This all-in-one setup helped her “stay organized, track every application” and ultimately land multiple job offers .

Why Use Notion for Job Hunting?

All Your Info, One Spot: Instead of scattered spreadsheets, emails, and sticky notes, Notion lets you put everything on one dashboard. You can link each application to relevant notes (for example, resume versions or cover letters) and track status.

Customizable Workflow: Everyone’s job hunt is different. Maybe you want to see apps in a Kanban board (Applied, Interviewing, Offer , Rejected) or sort them by deadline. Notion’s flexible views handle this. Briana’s example shows she used multiple views to see “All Applications” and “By Stage” at a glance . Notes & Prep: For each company, you can have a detailed page. Copy in the job description, jot down anything you need to remember from the posting, and keep all interview prep for that role right there.

Step-by-Step: Setting Up Notion for Your Job Search

Create a Job Applications Database. Make a new database (e.g. a Table) called “Job Applications.”

Important properties might include

Company (Text or relation to a Company database) Position (Text)

Date Applied (Date)

Status (Select or multi-select: e.g. “Applied”, “Phone Screen”, “Interviewing”, “Offer”, “Rejected”) Location (Text) or Remote (Checkbox) Referral Source (Text) if you have one. Priority (Select, e.g. high, medium, low) in case you’re focusing on some roles. Next Step Date (Date): useful if you have deadlines or follow-ups. Notes (Text): for any quick thoughts. You could also have a related Companies database. That way, each application links to a company profile (where you can store evergreen info, e.g. company mission, past interviewers, etc.). But you can keep it simple with just one table if you prefer .

Use Multiple Views. Add views to your Job Applications database

Table View: A grid listing all jobs (default). Good for entering new apps and reviewing all details. Kanban Board (By Status): Group by the Status property. Each card is a job. Move cards across columns (“Applied → Interview → Offer → Rejected”) to see progress visually. This Kanban approach “provides a visual representation of tasks moving through different stages” , which suits an application pipeline.

Calendar or Timeline View: If you track upcoming interview dates or follow-up deadlines in Next Step Date , a calendar view shows them on a calendar . A timeline view (with due dates) can also illustrate your schedule. Filtered Views: For example, filter to “My Priority Applications” or only apps with upcoming deadlines. Or view only roles at a certain company. Create a Company Card Template. Click New to add a new application, and turn it into a template.

Name it “Company / Position.” In this template page (which will become the layout for each job entry), include sections such as: Job Description: Paste the original listing or link. Requirements vs My Skills: A quick compare list. Notes: For research on the company or position. Action Items: A checklist for things like “Send thank-you email,” “Prepare portfolio tailored to X,” “Follow up if no response by…”

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Contacts / Referrals: Who at the company do you know or need to reach out to? Reflections: After each interview round, jot down feedback or lessons. Briana’s template included these components (notes section, action list, reflections) . Each new job you add will have this structure ready. Set Up an Interview Prep Section. You can either incorporate it into each company’s page or have a

separate “Interview Prep” page. In it, include

Common Questions: A database or list of typical interview questions you want to prepare answers for . Elevator Pitch: A place to refine how you introduce yourself. Company Research: Notes from articles or LinkedIn about the company culture or products. Mock Interview Notes: If you practice with a friend, write down what went well and what to improve. Notion templates often include an "Interview Prep" section like this .

When an interview is scheduled, link that to the company card or add a Date property for the interview, so you can filter/track interviews separately. Keep an Eye on Deadlines. Use the “By Due Date” view (or calendar) to watch deadlines. You can also set reminders on Date fields. If you apply on a site, copy the deadline date into Notion so it reminds you. For deadlines, you could add a property like Deadline and a view filtered by “Deadline is within 7 days” to keep priority on urgent apps. Update Status Promptly.

As soon as you hear back, update the Status (move a card on your Kanban). This keeps your dashboard accurate. You might color-code statuses (Notion allows colors on multi-select or status columns) to highlight “Waiting” vs “Final Round” apps. Link out To-Dos and Reminders. You might have a separate Tasks or To-Do database in Notion. Link tasks to specific jobs (for example, a task “Review case study for Company X interview” could link to the Company X application entry).

This way, your action items for your job hunt are connected to the job details.

Career Organizer Tips

Networking Contacts: You could extend this by having a related Contacts database (as in the CRM article). When networking helps with job leads, link recruiters or referrals to your applications. Referrals and Notes: Keep a log of any referrals or informational interviews in the relevant job’s page or a separate database. Progress Dashboard: Create a Notion Page as a “Job Search Dashboard.” Embed linked databases (views) here: maybe a table of upcoming interviews, a bar chart (Notion’s database charts) of how many apps are in each status, etc. This gives a quick overview.

Real-World Success Story

Briana Bui’s story shows this approach in action. She said that her Notion template helped her land three of her most valuable jobs (including multiple six-figure offers) . While every job search is different, having one organized system clearly kept her on track. 11. 12.

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Visual Idea: You might place here a screenshot of a sample Notion job tracker (like a Kanban board of applications). It helps readers picture the setup.

Benefits of Using Notion

Customization: If your job hunt changes, adjust the database. Adding a new field (like “Company Size” or “Remote Allowed”) is just a click. All-in-One: Keep your cover letter drafts, portfolio links, and interview notes in Notion rather than juggling Google Docs and spreadsheets. Templates Save Time: Once you build a page template (like for each company), creating a new entry is quick. This consistency prevents forgetting fields.

Resources and Templates

Notion offers official templates for job application tracking. For example, the Notion marketplace has a “Job Application Tracker & Interview Preparation” template that outlines applications and interviews . Using or adapting these templates can jumpstart your setup. Remember: a structured Notion system makes the job search feel less chaotic. You see all your opportunities at once, and you know exactly what steps to take next for each one. This clarity can reduce stress and help you focus on preparing rather than searching.

Next step

If you want to turn this into a reusable workspace, save your best blocks as a page template, name your properties consistently, and test your setup on mobile. Small tweaks like clearer statuses, fewer views, and better naming make a template feel instantly premium.

Try the free tools to estimate time saved and plan your next build, or head back to the Articles page to keep learning.